This is part one of three guides:

Preparing your data

Read the directions on this page carefully. Then, download the OS Hub standard template (see buttons below) to prepare your data.

IMPORTANT: you must use the OS Hub template to upload data, do not modify the column headers, remove or add columns to the template.

These are the data points included in the template:

• country (required)
• name (required)
• address (required)
• sector_product_type (highly recommended)

• facility_type_processing_type

• number_of_workers (raw values or ranges accepted)

• parent_company

*Use this template if you would like to upload GPS coordinates (latitude and longitude), in addition to address. Note: The formatting of the values within the cell must be Decimal Degrees and the maximum digits for rounding is to the 7th decimal place.

Deluxe Embedded Map Users: If you have signed up for a Deluxe Embedded Map, you will receive a custom template.

General Tips:

• Remove duplicates from your list. The OS Hub algorithm will check whether the facilities in your list already exist in OS Hub and match them accordingly. However, the algorithm will not remove duplicates within your list.

• Separate your plots/units/buildings. Please only upload one plot/unit/building per row in your upload. This way, our algorithm and moderation team can easily match entries unit by unit.

• Ensure your facility names and addresses have fewer than 200 characters in a cell.

• Do not use quotation marks and em dashes (—) in your file.

• Remove any Excel formulas from the file.

• File size limit: 5MB

• Save your file as an Excel file (.xlsx) or as a CSV UTF-8 (.csv). Excel is preferred, if accessible to you.

Definitions and Tips By Data Point:

REQUIRED DATA POINTS - You must provide these value for each line item of your file

country (required)

• What is it? The country in which the production location is located.
  
• Must be translated into English. Refer to the ISO alpha-2 or alpha-3 country names.

name (required)

• What is it? The complete name of the production location.
• Include incorporation details (Pvt., Ltd., etc.).
• Translate any non-roman characters to Roman /
  English equivalent.
• Do not include a person's name and address without a registered business.

address (required)

• What is it? The street address of the production location.
• Addresses must be complete: include street number, street name, city and zip/postal code.
• Translate any non-roman characters to Roman /
  English equivalent.
• Remove P.O. Boxes and Police Station (PS) from the address as they may affect the geocoding.

OPTIONAL DATA POINTS - If you do not have this information, you can leave that column/cell blank. Do not enter N/A or other filler text.

sector_product_type (highly recommended)

• What is it? This cell contains two data points, the products or components produced at the location AND the sector the product or components belong to.
• Use only sector values from the Open Supply Hub list of supported sector values
• You can enter more than one sector or product type if applicable, for example: “pants, socks” or “pants|socks”. You must separate single values using a comma (,) or a vertical bar (|). Other separators (e.g. slashes, dashes, semi-columns) are not accepted.
• How does it work? Any values uploaded in the sector_product_type field that match values on the OS Hub list of supported sector values will be listed under the “Sector" section on production location profile pages. All other values uploaded in the sector_product_type field will be listed under the “Product type" section. If no sector value or a sector value that does not match with the list is provided the sector will be assigned as “Unspecified".

facility_type_processing_type (optional)

• What is it? This cell contains two data points, the activities that occur at this production location, from a more granular level (processing type) AND at a higher level categories/definitions (facility type).
• For apparel facilities: Use only values from the OS Hub Facility Type Taxonomy.
• For non-apparel facilities: You are welcome to submit any processing type data you have for your facilities.
• You can enter more than one facility type or processing type if applicable. You must separate single values using a comma (,) or a vertical bar (|).

number_of_workers (optional)

• What is it? The number of people working at the production location.
• Only raw values or ranges are accepted.

Parent Company (optional)

• What is it? If applicable, the company or manufacturing group which owns the production location.

Watch this video for a step-by-step walk through and tips to avoid common mistakes

Example Data: Before and After

Want an example to follow? Here's a quick sample of how to resolve some of the most common formatting issues submitted to OS Hub.

Dealing with particularly messy data or not enough time to get it ready to share?

The OS Hub team is happy to clean, format, and standardize your supply chain data for you, to increase its quality and interoperability overall, as well as get it ready for upload to OS Hub.

Uploading your data

Once you have prepared your file(s), according to the above instructions. Move on to uploading your data.

Have questions?

First, check out our FAQs page - we may have already answered your question! If you can't find what you need there, please reach out to support@opensupplyhub.org and we are happy to assist you. We look forward to seeing your data in Open Supply Hub!